Organize and lead a project kickoff meeting with stakeholders, including the client, project managers, and consultants.
Assess the project’s scope and requirements to identify necessary consultants such as architects, civil engineers, landscape designers, and environmental specialists.
Establish a communication framework and project timeline for effective coordination throughout the project.
2. Consultant Hiring and Management
Identify, vet, and hire required consultants, including architects, civil engineers, MEP engineers, geotechnical engineers, surveyors, and any other specialists as needed.
Develop scopes of work and contracts for each consultant to ensure alignment with project goals and budgets.
Serve as the primary point of contact between the client and all consultants to ensure smooth collaboration and information flow.
3. Design Development Coordination
Oversee coordination between the architectural team, civil engineers, and other design consultants to ensure an integrated approach to design.
Facilitate regular design coordination meetings to address conflicts, review design updates, and ensure compliance with zoning, building codes, and local ordinances.
Review and consolidate input from various consultants to ensure consistency across design disciplines.
Ensure the architectural and civil engineering teams understand the ownership’s/developers' vision, design intent, timeline, and financial considerations.
Provide value engineering inputs throughout the design phase to ensure the project remains within the ownership’s/developers' budget and timeline requirements.
4. Permitting Strategy and Coordination
Develop a comprehensive permitting strategy based on the project’s needs, including zoning, building, environmental, and utility permits.
Coordinate with consultants to prepare all required documents for permit applications, ensuring compliance with local regulations.
Facilitate communication between consultants and local regulatory authorities to ensure prompt responses to questions or revisions during the permit review process.
Serve as the lead contact for all communications with city and county agencies, including planning departments, environmental regulators, and utility providers.
Schedule and lead meetings with regulatory bodies as necessary, ensuring all parties are informed of project requirements and timelines.
Coordinate with consultants to address any additional requirements or requests from agencies during the permitting process.
Work with consultants to quickly resolve any outstanding issues and expedite the review process.
Track the progress of all permits and provide regular updates to the client and project team to avoid delays.
5. Ongoing Coordination During Construction
Ensure that all permit conditions are communicated to the construction team and that consultants remain involved during the construction phase for inspections and adjustments.
Coordinate with consultants for any necessary revisions to design or permits that arise during construction, ensuring timely responses to minimize delays.
